The U.S. Postal Service is taking a significant step toward greater accountability in the mail voting process, proposing sweeping new rules that would give federal authorities unprecedented visibility into how mail-in ballots are distributed and tracked nationwide. The proposed rule would require states to submit the names and addresses of voters receiving mail-in or absentee

The U.S. Postal Service is taking a significant step toward greater accountability in the mail voting process, proposing sweeping new rules that would give federal authorities unprecedented visibility into how mail-in ballots are distributed and tracked nationwide.
The proposed rule would require states to submit the names and addresses of voters receiving mail-in or absentee ballots, along with unique barcodes tied to each voter’s outbound and return ballot envelopes.
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USPS says the rule would help determine how many ballots were mailed and allow officials to compare that figure with the number of ballots returned in order to flag potential irregularities for further investigation.
Supporters argue the proposal would strengthen election integrity by creating a clearer chain of custody for mailed ballots and improving transparency throughout the voting process.
The initiative comes as election officials continue to debate how best to balance ballot accessibility with security measures designed to prevent fraud and administrative errors.
Will Scharf, Senior Associate Counsel to the President, framed the issue as one of voter verification and election administration.
“We’re going to take federal data, we’re going to ensure that each state’s election officials are provided with a comprehensive view of who the eligible voters in their jurisdiction actually are, allowing them to properly verify that everybody voting in their elections is legally able to vote,” Scharf said.
According to supporters of the proposal, access to more complete voter data would help states maintain accurate voter rolls and identify potential discrepancies before ballots are counted.
The rule would also establish a standardized framework for tracking ballots as they move through the mail system.
Under the proposal, USPS would receive voter-list data from states and track ballots from mailing through return.
Federal officials say the system would make it easier to verify that ballots were sent to the correct recipients and returned through proper channels.
The Postal Service would also determine whether mailings meet the new federal standards established under the rule.
That would effectively expand USPS’s role beyond simple delivery services and into a more active administrative function within the election process.
Supporters contend that enhanced tracking could help identify lost ballots, duplicate ballot requests, and other irregularities that might otherwise go unnoticed.
Critics, however, have raised concerns about privacy, federal involvement in election administration, and the potential burden placed on state election offices.
Election administration has traditionally been handled primarily at the state and local level, making any expansion of federal oversight a subject of significant debate.
The proposal follows President Trump’s March 31 executive order on election administration.
That order directed the Postal Service to begin the rulemaking process and examine ways to improve ballot tracking and voter verification procedures.
The executive order was part of a broader effort to strengthen election security measures ahead of future federal elections.
USPS officials maintain that the proposed system is designed to improve transparency rather than alter voting eligibility requirements.
The agency argues that better tracking information would allow election officials to reconcile the number of ballots mailed with the number ultimately returned.
Such comparisons, officials say, could help identify anomalies requiring further review.
The proposal is currently subject to a 30-day public comment period.
During that period, election officials, advocacy groups, legal experts, and members of the public will have an opportunity to submit feedback.
After reviewing public comments, USPS will determine whether modifications are needed before issuing a final rule.
If adopted, the new requirements would take effect ahead of the 2026 midterm elections.
The outcome could significantly reshape how mail-in voting is administered and monitored across the country.